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Closing Date:
Type of Position:Staff - Clerical
Workstudy Position:
No
Job Type:Regular
Work Shift:
Sponsorship Available:
No
Institution Name: University of Arkansas at Fort Smith
University of Arkansas – Fort Smith
The University of Arkansas - Fort Smith is a dynamic, mid-sizedpublic university that’s redefining higher education. We’re on amission to provide transformative, hands-on learning experiencesfor students of all backgrounds and aspirations. Our multi-facetedapproach to education offers a wealth of opportunities, with over70 academic programs, including certificates, associate,bachelor’s, and master’s degrees. We’re committed to building adiverse community that mirrors Arkansas’s rich tapestry, reflectingour dedication to serving the state’s varied population whileenhancing the quality of our institution.
As an employer, the University of Arkansas offers a vibrant workenvironment and a workplace culture that promotes a healthywork-life balance. The benefits package includes universitycontributions to health, dental, life, and disability insurance,tuition waivers for employees and their families, 12 officialholidays, immediate leave accrual, and a choice of retirementprograms with university contributions ranging from 5 to 10 percentof employee salary.
Fort Smith, Arkansas
Nestled along the Arkansas River, this vibrant city offers aperfect blend of history, culture, and natural beauty. Immerseyourself in the rich heritage of the Old West at the Fort SmithNational Historic Site, explore the eclectic local art scene, ortake a scenic stroll along the picturesque riverfront trails. Witha welcoming community, diverse dining options, and a thrivingdowntown, Fort Smith is the ideal destination for historyenthusiasts and those seeking modern amenities.
Thank you for your interest in joining our university. Below youwill find details for the position including any supplementarydocumentation and/or questions you should review before submittingyour application. For general application assistance or if you havequestions about a job posting, please contact Human Resources at(479) 788-7080.
If you have a disability and need assistance with the hiringprocess please contact Human Resources at 479-788-7080. Applicantsare required to submit a request for each position to which theyhave applied.
Department:College of Business and Industry
Department's Website:
Summary of Job Duties:Offers administrative, clerical andprogram support to enhance and maximize the efficiency andeffectiveness of the Industry and Engineering departments. Positionsupports industry and engineering department heads and faculty,assists with student success and stakeholder engagementinitiatives, and maintains faculty/course information essential tothe maintenance of programmatic accreditation. Specific supportresponsibilities include coordination of textbook adoptions,travel, and purchasing. The position reports to Dean of the Collegeof Business and Industry.
Qualifications:
Required Education and/or Work Experience: Minimumqualifications include a formal education equivalent of a highschool diploma; plus, one year experience in a clerical field orrelated area. Other job-related education and/or experience may besubstituted for part of these requirements.
Preferred Education and/or Work Experience: Associate degreeor equivalent; plus, one year of specialized training in thesecretarial field; plus, two years of clerical experience.
Essential Job Duties and Responsibilities:
- Performs basic reception and clerical duties for the CBI Dean’soffice.
- Supports full-time and adjunct faculty instructional andresearch needs.
- Coordinates travel and reimbursem*nts for faculty.
- Maintains departmental files, records, and logs.
- Creates and tracks requisitions submitted by faculty and/orstudent groups.
- Assists department and college leadership with the organizationof programmatic evaluation, faculty evaluation, and programassessment materials.
- Responsible for inventorying and purchasing office supplies andequipment.
Other Job Duties and Responsibilities:
- Receives, distributes, or responds to mail/email addressed tothe departments as appropriate.
- Assists with events planning and support.
- Other duties as assigned.
Responsible for maintaining a positive work atmosphere by actingand communicating in a manner to foster teamwork and by providingleadership to student workers. Requires consistent on-timeattendance.
Knowledge, Skills, and Abilities:
To perform the job successfully, the following competencies arerequired for the essential functions of this position:
- To pay close attention to details
- To effectively use Workday, Microsoft Office, and otherdatabases
- To prioritize multiple activities and maintain organizationwithin each activity
- To exercise a strong command of grammar both written andspoken
- To act with discretion and independent judgment
- To apply policies and procedures consistently
- To maintain an attitude of service, anticipate needs, and seeksolutions daily for both co-workers and constituents
Additional Information:
Working Relationships: The Administrative Specialist III hasregular contact with students, faculty, and staff as well asoccasional contact with the public.
List Employees Supervised: None
Special Job Dimensions: Work performed primarily in anoffice/classroom setting. Occasional travel and extended hoursrequired. While performing the duties of this job, the employeeregularly exhibits digital dexterity when entering data intocomputer. Required abilities include walking, standing, and sittingfor extended periods. Visual demands include close, relativelydetailed vision when focusing on a computer screen. Employeeregularly talks and hears. Employee occasionally lifts items up to10 pounds.
Background Check Requirements. Criminal Background Check andMotor Vehicle Registry (MVR) Check
Salary Information:
Starting salary is $26,000, salary effective 7/1/2024 will be$29,629/year
Required Documents to Apply:
Cover Letter/Letter of Application, List of three ProfessionalReferences (name, email, business title), Resume,Unofficial/Official Transcript(s)
Optional Documents:
Proof of Veteran Status
Special Instructions to Applicants:
Recruitment Contact Information:
Human Resources 479-788-7080
All application materials must be uploaded to the University ofArkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:Criminal BackgroundCheck
This position may be subject to a pre-employment criminalbackground check, sex offender registry check, financial historybackground check, and/or drug screening. A criminal conviction orarrest pending adjudication and/or adverse financial history aloneshall not disqualify an applicant in the absence of a relationshipto the requirements of the position. Background checks and drugscreening information will be used in a confidential,non-discriminatory manner consistent with state and federallaw.
The University of Arkansas is an equal opportunity, affirmativeaction institution. The University does not discriminate in itseducation programs or activities (including in admission andemployment) on the basis of age, race, color, national origin,disability, religion, marital or parental status, protected veteranstatus, military service, genetic information, or sex (includingpregnancy, sexual orientation, and gender identity). Federal lawprohibits the University from discriminating on these bases.Questions or concerns about the application of Title IX, whichprohibits discrimination on the basis of sex, may be sent to theUniversity's Title IX Coordinator and to the U.S. Department ofEducation Office for Civil Rights.
Persons must have proof of legal authority to work in the UnitedStates on the first day of employment.
All applicant information is subject to public disclosure under theArkansas Freedom of Information Act.
Constant Physical Activity:Talking
Frequent Physical Activity:Sitting
Occasional Physical Activity:Hearing
Benefits Eligible:Yes
